Contact Us

Privacy Policy

  • Home
  • Privacy Policy

Privacy Policy

05 May, 2026

FAS Medical Summit, Inc. (“the Company,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who visit our website, https://fasmedicalsummitrcm.com (the “Site”). This Privacy Policy describes how we collect, use, disclose, and protect information collected through the Site, and explains the choices and rights available to you.

1. Information We Collect

a. Information You Provide Directly

We collect information that you voluntarily provide to us through the following forms on the Site:

Contact Us page:

  • Name
  • Email address
  • Phone number
  • Organization / Practice name
  • City / State
  • Role
  • Service needed
  • Specialty / practice type
  • Your message

Schedule an Appointment pop-up:

  • Name
  • Email address
  • Phone number
  • Practice name
  • Monthly collections (revenue/financial range)
  • Number of providers
  • Any additional information you choose to share

These forms are processed through our scheduling/CRM vendor, LeadConnector / GoHighLevel, which receives and stores this information on our behalf. See Section 3 for details on our service providers.

All forms on this Site are directed to healthcare providers and practices, not patients. We do not currently operate any patient-facing forms or patient portal on this Site; if that changes, this Policy will be updated to describe how any patient information is collected and protected.

b. Information Collected Automatically

When you visit the Site, we and our third-party partners automatically collect certain technical information using cookies, pixels, and similar tracking technologies, including:

  • IP address, device and browser type, and operating system
  • Pages visited, time on page, referring/exit pages, and click activity
  • Approximate geographic location (derived from IP address)

We use, or may use, the following third-party analytics and advertising tools on the Site:

These tools may set cookies or use similar technologies on your device. You can control cookies through your browser settings, and where required by law, we will present a cookie consent banner allowing you to accept or decline non-essential cookies before they are set.

Our Google Ads campaigns currently target Texas only; we expect to expand this targeting to additional U.S. states over time. As our advertising footprint grows, the state-specific rights described in Section 6 will apply to a broader range of visitors, and we will update this Policy to reflect any additional state law obligations that apply as a result.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To Provide Services: To respond to your inquiries, schedule consultations, and communicate about potential or existing RCM services.
  • Service Assessment: To evaluate your practice’s needs, capacity, and potential fit for our services (e.g., using “Monthly Collection” and “No. of Providers”).
  • Communication: To send you administrative notices, updates about our services, and marketing communications by email and, where you have separately consented, by SMS/text message, as described in Section 7 below.
  • Improvement: To analyze how the Site is used and improve its content, functionality, and performance.
  • Advertising: To measure the effectiveness of our advertising and to deliver relevant ads through Google Ads, Meta, and LinkedIn, as described in Section 1(b).
  • Compliance: To comply with applicable legal and regulatory obligations.

3. Sharing Your Information

We do not sell your personal information for money. We may share information only in the following limited circumstances:

  • Service Providers: With vendors who perform services on our behalf, including our CRM/scheduling platform (LeadConnector / GoHighLevel), email service providers, and analytics/advertising partners (Google, Meta, LinkedIn). These providers are contractually obligated to protect your information and may only use it to provide services to us.
  • Legal Requirements: If required by law, subpoena, or government request, or in a good-faith belief that disclosure is necessary to protect our rights, your safety, or the safety of others.
  • Business Transfer: In connection with a merger, acquisition, financing, reorganization, or sale of some or all of our business assets.

Note on “sharing” under state privacy laws: Some state laws (e.g., California, Texas) treat the use of advertising tools like Google Ads, the Meta Pixel, and the LinkedIn Insight Tag as a form of “sharing” or “sale” for cross-context behavioral advertising, even though no information is exchanged for money. Section 6(b) explains how you can opt out.

4. Data Retention

We retain the personal information submitted through our Contact Us and Appointment forms for as long as reasonably necessary to respond to your inquiry, pursue a potential business relationship, and comply with our legal and recordkeeping obligations.

As a general guideline, if you do not become a client, we retain contact and appointment inquiry data for up to 24 months from your last interaction with us, after which it is deleted or anonymized, unless a longer retention period is required by law or you ask us to delete it sooner. If you become a client, information related to our engagement is retained per the terms of our Service Agreement and/or Business Associate Agreement (BAA).

5. Data Security and HIPAA Notice

a. Data Security

We implement commercially reasonable technical and organizational measures — including encryption, access controls, and staff training — designed to protect the information we collect from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

b. HIPAA Consideration

The information collected through this website (via the Contact Us form and Appointment pop-up) is Professional/Business Contact Data — name, email, practice size, and revenue range — and is not Protected Health Information (PHI) as defined by the Health Insurance Portability and Accountability Act (HIPAA). If you become a client, our formal engagement will be governed by a separate Business Associate Agreement (BAA) and Service Agreement that sets out our obligations regarding any PHI we handle on your behalf in connection with billing and revenue cycle management services.

6. Your Privacy Choices and Rights

a. General Choices

  • You may contact us at any time to ask what personal information we hold about you, request corrections, or request deletion, subject to our legal recordkeeping obligations.
  • You may opt out of marketing emails at any time using the unsubscribe link included in those emails; we will process opt-out requests within 10 business days.
  • You may decline non-essential cookies through the cookie banner presented on the Site or through your browser settings.

b. Notice to California and Other State Residents

Depending on your state of residence, you may have additional rights under laws such as the California Consumer Privacy Act (CCPA/CPRA) and similar laws in other states, including the right to:

  • Know what personal information we have collected about you and how it has been used and disclosed
  • Request deletion of your personal information, subject to certain exceptions
  • Correct inaccurate personal information
  • Opt out of the “sale” or “sharing” of your personal information for cross-context behavioral advertising (see Section 3)
  • Not be discriminated against for exercising your privacy rights

To exercise these rights, contact us using the information in Section 12. We will ask you to verify your identity before responding to your request, and where permitted, you may designate an authorized agent to submit a request on your behalf. We aim to respond within 45 days of receiving a verifiable request; if we need more time (up to a total of 90 days), we will notify you of the extension and the reason for it. If we deny your request in whole or in part, we will explain why, and you may appeal that decision by contacting us using the information in Section 12.

We do not sell or share the personal information of individuals we know to be under 16 years of age.

c. Notice to Texas Residents

As a Texas-based company, we are subject to the Texas Data Privacy and Security Act (TDPSA). Texas residents have the rights described in Section 6(b) above, including the right to know, access, correct, delete, and obtain a portable copy of their personal information, and to opt out of the sale of personal information and targeted advertising (including advertising delivered through Google Ads). To exercise these rights or appeal a decision, contact us using the information in Section 12; we will respond within 45 days as described above.

d. California “Shine the Light” Notice

California residents may request, once per calendar year and free of charge, information about any personal information we disclosed to third parties for their own direct marketing purposes during the prior calendar year, and the categories of third parties involved. As stated in Section 3, we do not sell personal information for money and do not disclose personal information to third parties for their own direct marketing purposes; if this changes, this Policy will be updated accordingly. To make a Shine the Light request, contact us using the information in Section 12.

e. International Visitors

Our Site is hosted and operated in the United States and intended for U.S. healthcare providers. If you access the Site from outside the United States, including the European Economic Area or United Kingdom, please be aware that your information will be transferred to and processed in the United States, which may have different data protection laws than your home jurisdiction.

7. SMS / Text Message Communications

FAS Medical Summit uses SMS/text messaging to communicate with individuals and contracted clients who have provided consent. This includes responses to inquiries submitted through our website forms, appointment and consultation reminders, service-related account and billing updates for contracted clients, and marketing communications about our RCM, billing, coding, and credentialing services.

  • We only send marketing texts to individuals who have affirmatively opted in, such as by checking a consent box on a website form or providing verbal consent that is documented.
  • Consent language clearly states the purpose of the messages, that message and data rates may apply, that message frequency may vary, and that consent is not a condition of purchasing any service.
  • Every marketing text includes instructions to reply STOP to opt out and HELP for support, and opt-out requests are honored promptly.
  • We do not sell or share mobile phone numbers or SMS consent data with third parties for their own marketing purposes.

Full details of our SMS communications program, including consent language, message frequency, and opt-out instructions, are set out in our Terms and Conditions.

8. Cookies and Tracking Technologies

Cookies are small text files placed on your device that help the Site function and allow us and our partners to recognize your browser. We use:

  • Essential cookies – required for the Site and forms to function properly.
  • Analytics cookies – Google Analytics, to understand how visitors use the Site.
  • Advertising cookies – Google Ads, Meta Pixel, and LinkedIn Insight Tag, to measure and improve our advertising.

Where required by applicable law, we will obtain your consent before setting non-essential cookies via a cookie banner. You can also manage or disable cookies through your browser settings; note that disabling cookies may affect Site functionality.

9. Children’s Privacy

Our Site is intended for healthcare professionals and business decision-makers and is not directed to children. We do not knowingly collect personal information from anyone under the age of 18. If you believe a child has provided us with personal information, please contact us so we can delete it.

10. Data Breach Notification

In the event of a breach affecting your personal information that triggers a legal notification obligation, we will notify affected individuals and applicable regulators in accordance with applicable law.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. The “Last Updated” date at the top of this page indicates when it was last revised. Material changes will be posted on this page; where required by law, we will provide additional notice.

12. Contact Information

If you have questions or comments about this Privacy Policy, or wish to exercise any privacy rights described above, please contact us at:

FAS Medical Summit, Inc.
Email: info@fasmedicalsummitrcm.com
Phone: 972-294-5716
Address: 400 Stonebrook Parkway, Suite 1104, Frisco, Texas 75036